Presentation Instructions

Presentation Instructions

Lecture Sessions

The duration of a presentation slot is 18 minutes. Please target your lecture for a duration of about 15 minutes for the presentation plus approx. 3 minutes for questions from the audience.

We are offering the opportunity to have all presentations professionally audio-recorded and synchronized with your slides. To this extend, all presenting authors shall give consent by signing a form onsite when uploading the presentation at the Speaker Preview Room.


ALL presentations MUST be uploaded at the Speakers Preview Room at least 90 min before (at least 60 min before for FoodCAS and Full-day/Half-day Tutorials) the presentation or the day before for sessions. The Preview Room will be open daily from 8 a.m. to 6 p.m.

Presentations not uploaded as per instructions cannot be recorded and made available on the web site.

An LCD projector & computer will be available in every session room for regular presentations. Personal laptops are not allowed for presentations.

Presenters are invited to report to the session chair 15 minutes BEFORE the start of the session.
Technical assistance will be available.

  • The presentation software used at the Speakers Preview Room supports the projection of the following formats:
    Windows: Office Power Point 2019 – .ppt .pptx, PDF
  • It is absolutely necessary that all files (movies / video / images) be stored in the same folder as the presentation. To avoid filename confliction, please put your paper ID as the prefix of the filename for each file.
  • Please use simple slides and with a font size of at least 14 points.
  • Please embed all fonts in your PowerPoint file and bring a backup PDF-version of your presentation.
  • We suggest to include images in .gif, .jpg or .png format, in order to have light weight presentations. Other formats may be accepted only upon preliminary check with the Preview Room technical staff.
  • Please do not to exceed 100MB for each presentation.
  • If you want to use movies, please embed movie files into your Power Point file or bring your movie files. We do not recommend including online streaming contents. Movies must have the following extensions: .avi, .wmv, .mpeg. Windows Media Player is used to play video files. Movies created with proprietary codecs from professional machines, will not be viewable.
  • We suggest inserting no more than one movie for each slide, with a recommended maximum size of 100 MB each.
  • In order to quickly upload presentations at the Preview Room, we recommend the following media supports: USB memory or Hard Disk.
  • The slide size should be in a 4:3 format because the screen size is also in a 4:3 format.

Poster Sessions

Posters will be displayed at the Special Hall.

We expect that at least one author stands by the poster for (most of the time of) the duration of the poster session. This is essential both to present your work to anyone interest into it and to make sure that your presence is verified by one of the session chairs.

Please do not leave from your poster during the poster session, otherwise, your paper will be regarded as no show.

Posters should be set-up as per the following schedule:

Session time Set-up time
Tue. 28 May 2019, 9:50-11:20 Tue. 28 May 2019, 8:30-9:50
Tue. 28 May 2019, 13:00-14:30 Tue. 28 May 2019, 12:00-13:00
Wed. 29 May 2019, 9:50-11:20 Wed. 29 May 2019, 8:30-9:50
Wed. 29 May 2019, 13:00-14:30 Wed. 29 May 2019, 12:00-13:00

Poster boards will be numbered, and the assignment will be indicated on site. Please check it at the Special Hall.

The size of poster board is 210 cm high * 90 cm wide.

Posters must be in portrait format (height > width). This cannot be modified. You are free to choose a single poster (or many smaller posters) that fit on the given board size. A0 size poster (portrait) can be put up the poster board. Materials to hang the poster will be made available on-site. Our staff will be available onsite to assist you.

Live Demo Sessions

Live demonstrations will take place at the Special Hall.

A table (180cm * 60cm), 3 chairs, 3 poster boards (210 cm high * 90 cm wide) and two power outlets (Type-A, 100V, 500W total) will be made available to each presenter.

Posters should be set-up as per the following schedule:

Session time Set-up time
Mon. 27 May 2019, 13:30-17:00 Mon. 27 May 2019, 13:30-17:00

Materials to hang posters will be made available on-site.

For further questions, please contact to Demo Co-Chairs.