Information of Applying Japan Entry Visa

Information of Applying Japan Entry Visa

Please check if you need an entry visa. It depends on your nationality, citizenship, etc. Please ask the nearest Japanese Embassy/Consulate or please see this website. The registration secretariat will provide the general visa application for international conferences.

Note that VISA application should be submitted after his/her registration and payment process have been completed.

There will be a 5,000 Japanese yen handling charge for drawing up the visa application form and documents, if we must assist in the documents. This charge also should be cleared by your credit card account.

Additionally, In order to obtain the visa, you have to pay a visa fee to Japan Embassy or Consulate.

Step (1)

Please fill this form (MS-Word file) and send us by e-mail.

The information on this form is necessary to create your documents.

We will prepare the necessary documents based on your information, and send them to you by EMS.

Step (2)

Please submit the documents to the Japanese Embassy or Consulate.

You will then receive the visa.


  1. It takes a few days for steps (1) about one week to receive by EMS, about 10 working days minimum for step (2). So, you should start as soon as you can, we suggest two or three months before the conference.
  2. The information about your flights and hotels are ALWAYS necessary to apply visas. You must book air tickets and hotels beforehand.
  3.  You can get more information in details on the website of the Japanese Ministry of Foreign Affairs.

Application dedline: 15 Mar. 2019

Conference Secretariat

Registrations, hotel reservations, and payments are being handled by us, Hokkaido DM Branch, Kinki Nippon Tourist Hokkaido Co., Ltd., a travel agency in Sapporo.

c/o Kinki Nippon Tourist Hokkaido Co., Ltd.
Hokkaido DM Branch.

Nittsu Sapporo Bldg., N3 W2, Chuo-ku, Sapporo,
JAPAN 060-0003

Phone: +81-11-280-8855; Fax: +81-11-221-5491